Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please send the job title and description, hiring manager information, application deadline, and the official link to the job announcement to with the subject line “Job Posting for CAA website.” 

Please note: postings will be removed 30 days after the original posting date if no deadline date was included. 

Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

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Archives Gig

Society of American Archivists Online Career Center

  • 08 Feb 2019 9:56 AM | Janet Olson (Administrator)

    As Chicago’s oldest cultural institution, the Chicago History Museum is the proud custodian of over 23 million objects ranging from presidential artifacts to 60’s couture. Located in this world-class city at the south end of Lincoln Park, this position offers the right candidate an opportunity to share Chicago’s stories with our audiences and visitors. We invite qualified candidates to apply for this temporary (approximately 24 weeks), part-time (approximately 19 hours per week) position.

    The Project Archivist will assist Collections staff in the processing and digitization of the Chicago Sun Times images to ensure that materials are discoverable, accessible, and usable in support of the museum’s mission and purpose.

    • Process materials in Chicago Sun Times visual materials including the assessment, arrangement, description, re-housing, transport and storage, and disposal or return of archival materials.
    • Research and identify priority images for digitization and long-term digital preservation
    • Help create EAD encoded finding aid and catalog record content for upload to online public access system 
    • Maintain collection records related to all materials processed 
    • Create and/or update electronic inventories for tracking processing status.
    • Prepare progress reports.
    • Valid driver’s license.

    • Current enrollment in or completion of MLIS or comparable program (must include completion of archival coursework)
    • Knowledge of standard collection management, documentation, and preservation practices and procedures
    • Experience processing, handling, and/or researching archival collections in a museum, archive, or library setting, particularly with large collections.
    • Experience processing, handling, and/or researching visual materials
    • Experience working with databases and data standards, including Encoded Archival Description (EAD) or experience with XML
    • Good oral and written communication skills
    • Ability to balance multiple tasks/responsibilities/demands for time
    • Ability to lift 50 lbs
    • Commitment to the mission, values, and programs of the Chicago History Museum

    To Apply: Please submit the following as a single document: cover letter including salary history, resume, and 3 work references. Online submissions with incomplete information may not be considered. E/O/E D/V/M/F. No Phone Calls please. Application deadline is March 4, 2019.

    Hiring manager is Julie Wroblewski, Senior Archivist

    Apply for Project Archivist using this link:

  • 24 Jan 2019 8:53 AM | Janet Olson (Administrator)

    Job summary:

    The Technical Services Librarian provides content and technical expertise for the creation of automated and manual records of CHM’s research collection and collection items, and makes this collection accessible to the broadest group of users possible.  The Technical Services Librarian takes an active role in the evaluation, organization, accessioning, and cataloging of CHM serial, book, cartography, ephemera, and related collections.  The Technical Services Librarian also helps maintain the online systems necessary to support these functions and assists researchers in utilizing these resources. The Technical Services Librarian will utilize interns to help meet departmental and institutional collection goals.

     For more information and to apply, see

  • 17 Jan 2019 9:45 AM | Janet Olson (Administrator)

    Special Collections Librarian

    For application info:

    Provides direction and oversight for SAIC’s Flaxman Library Special Collections, including, but not limited to, the Joan Flasch Artists’ Book Collection, Randolph Street Gallery, and other archival collections. Advises, coordinates, and collaborates with colleagues throughout the library, the campus, and the broader art community to optimize and promote teaching, learning, and research activities. Represents Flaxman Library in dealings with external art, library, and special collections communities. Assists with preservation and fund-raising efforts. Contributes to the development and management of library online systems appropriate to library special collections. Assists in securing relevant statistical data and reports. Monitors all expenditures related to Library Special Collections.


    ·         Directs the library’s efforts in all areas of Special Collections, including research, reference, instruction, access, and preservation.

    ·         Develops, directs, and assesses the work of the Flaxman Library          Special Collections team. Responsible for the success of the workgroup in meeting library goals.

    ·         Plays an essential role in advising, coordinating, and collaborating with colleagues throughout the library and the campus to optimize and promote the use of the archives and special collections for teaching, learning, and research activities. Also engages the broader arts community to enrich opportunities for our students and faculty.

    ·         Carries out duties within the context of the educational mission, goals, and core values of the School in order to plan, deliver, and          evaluate library programs and activities that will:

    o    proactively engage the School’s agenda for student success;

    o    promote best practices for a student-centered library;

    o    encourage responsive library outreach to the campus community as a whole as well as to specific user groups;

    o    facilitate communication and collaboration among faculty, staff, and students to effectively address campus needs and issues regarding teaching, learning, and research;

    o    include regular cycles of assessment and, as necessary, revision.

    ·         Areas of performance and/or oversight include (but are not limited to):

    o    comprehensive management and stewardship of the archives and special collections at the Flaxman Library;

    o    course-integrated, web-based, and other approaches to integration of archives and special collections in teaching, learning, and research    activities at SAIC;

    o    promotion and publicizing of these collections for scholarly uses in keeping with the mission of the School, including outreach to and     communication with local, national, and international arts communities;

    o    research consultations and reference services for the library and special collections;

    o    collaborations with colleagues to optimize the user’s experience of special collections facilities, access policies, collections, and other    services;

    o    knowledge of traditional and emerging technologies and best practices relevant to the assigned areas of responsibility.

    ·         Maintains a high public profile and current awareness of developments in contemporary art as relevant to the Library’s archives and special collections.

    ·         Maintains strong working relationships with colleagues at other specialized resource centers within and outside of the Art Institute.

    ·         Represents the Flaxman Library Special Collections in the external art, library, and special collections communities.

    ·         Hires, trains, supervises, and evaluates the Special Collections Manager and the Media Preservation and Digitization Librarian.

    ·         Plays an essential role in library-wide planning, policies, and          assessment.

    ·         Serves as library liaison to one or more curricular department or          program at SAIC.

    ·         Serves on internal and external committees or projects as assigned.

    ·         Other duties may be assigned by the Dean of the Library + Special Collections at SAIC.



    ·         Commitment to the educational mission of the School and respect for all members of the campus community;

    ·         Master’s degree in Library or Information Science or related field

    ·         Four or more years of professional experience in archives and special collections, including at least one year of supervisory experience;

    ·         Deep and demonstrable knowledge of contemporary art practices based in artists’ books, archives, exhibitions, and/or publishing;

    ·         Demonstrable knowledge of current issues and best practices for archives and special collections including conservation and preservation;

    ·         Knowledge of current library systems and technologies utilized in the assigned areas of responsibility;

    ·         Proficiency using standard office software, web services, and networked environments;

    ·         Ability to work effectively as a team leader, as well as a team member.


    ·         Significant and progressively responsible experience in a similar position at an academic library, especially at an independent, non-profit

    ·         college of art and design;

    ·         Experience collaborating on digital library projects;

    ·         Degree(s) and/or work experience in an art or design related field;

    ·         Understanding of instructional methods and measures used by libraries;

    ·         Teaching, curating, and/or publishing experience.

  • 16 Jan 2019 11:10 AM | Janet Olson (Administrator)

    The Gaylord and Dorothy Donnelley Foundation seeks a Collection Strategies Consultant. See the detailed RFP at

    Proposals are due February 15, 2019

  • 04 Jan 2019 8:33 AM | Janet Olson (Administrator)

    Production and Image Licensing Coordinator 

    Responsible for managing Imaging Department production and Image Licensing requests as follows:


    ·         Interfaces with museum departments and Imaging staff to ensure that all requests for existing and new photography are properly completed with necessary information.

    ·         Receives, assigns, tracks, and closes Imaging orders.

    ·         Updates metadata, preferred images, and sharing settings in DAMS system as needed for various departments.

    ·         Assists the Archive Manager with metadata management., including; transcription, formatting, data cleanup, and records optimization.

    ·         Works with Director of Photography and Assistant Director of Production to support department projects by keeping abreast of order deadlines updates orders, tracking status, and deadlines.

    ·         Manages development, use, and ongoing improvement of workflow and tracking systems.

    Image Licensing

    ·         Working in concert with third-party distribution channels (Art Resource, Bridgeman), helps fulfill outside client orders, including file delivery.

    ·         Serves as liaison with curatorial departments to ensure caption information has been vetted and the stated image use meets the Art Institute’s required standards before releasing image files to client. Keeps curatorial departments informed of image use requests that require special permission and/or new photography.

    ·         Provides analytics as requested. 

    ·         Interfaces with legal department regarding copyright/trademark/contractual issues, ensuring best practices are maintained on behalf of the museum.

    ·         Serves as liaison with Public Affairs, Museum Shop Merchandising, and other AIC departments, forwarding applicable image use requests, as needed.

    ·         Maintains signed contracts for all image licensing orders. In coordination with Museum Finance, tracks payments for all licensing fees from Art Resource and

    ·         Bridgeman.

    ·         Performs other duties as assigned.


    ·         BA or BFA in art history, studio art, photography, or similar field.

    ·         Experience in photography, and/or knowledgeable of photographic terms and workflow preferred.

    ·         Knowledge of copyright law and image licensing practices preferred.

    ·         Able to work with many different levels within and beyond the Art Institute to coordinate order processing and fulfill client requests

    ·         Customer service driven.

    ·         Well organized.

    ·         Familiarity with project management principles and best practices.

    ·         Familiarly with image database, order tracking,

    ·         Google suite, Word. good verbal, writing, and computer skills.

    Full job post available:

    - Job ID 10535

  • 04 Jan 2019 8:24 AM | Janet Olson (Administrator)

    Chicago Public Media is working on a digitization project to make WBEZ's unique and at-risk historical programming accessible. With over 12,000 hours of audio material recently digitized, we will be working on completing the cataloging and creation of a fully searchable system for access to our content. 

    The Position

    We are looking to hire multiple part-time archives assistants to assist with the cataloging process. Specific tasks may include quality control of materials returned from digitization and creating metadata for digital and physical recordings.

    Position is part-time, temporary, and begins ASAP with a start date of no later than Feb. 1 2019 with a rate of $12 an hour. There is flexibility in scheduling and an option to work remotely.

    Students in the process of receiving their MSI or MLIS encouraged, but not required. Experience or interest in Collective Access, PBCore metadata, audio preservation, radio production, Chicago history, or digital libraries and archives is a plus.

    Application Instructions

    Please email Justine Tobiasz at with a resume and letter expressing interest.


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