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Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please fill out this form. Before submission, please read CAA's Statement on Salary Transparency in Job Postings

Please note: postings will be removed 30 days after the original posting date if no deadline date was included. 

Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

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Society of American Archivists Online Career Center

  • 26 Aug 2021 9:09 AM | Janet Olson (Administrator)

    Assistant Registrar, Chicago History Museum

    Level of employment: Full Time

    Salary Range: 55,000 - 65,000 annually

    Job Description:

    The Assistant Registrar is responsible for assisting the Registrar in safeguarding the institution and the collection through the creation and maintenance of legal and administrative collection records; facilitating, documenting, and managing all accessions, deaccessions, overseeing conservation activity; and maintaining the safety of objects while in storage and on exhibit and during transit, filming, programming, renovations, and events. The Assistant Registrar will supervise and coordinate all incoming and outgoing loans and traveling exhibitions.

    Job Requirements

    ESSENTIAL FUNCTIONS: Assist in the day-to-day operations of the Registration and Conservation unit Develop an in-depth knowledge of the scope, content, and location of all physical and electronic records pertaining to the collection Oversee all incoming and outgoing domestic and international loans and traveling exhibitions, including negotiation of loan contracts; creation and maintenance of all supporting legal and administrative documentation; and coordinating condition reporting, packing, and shipping of materials Review borrower’s supporting documentation, including facilities report Courier incoming and outgoing loans as needed Arrange for insurance coverage for loans and traveling exhibitions Coordinate and oversee movement of collection and loaned materials for exhibition purposes and work with Conservators and Exhibitions staff to establish appropriate standards for installation in order to ensure the safety of materials while on display Participate in the development of institutional policies, procedures, and strategies governing the documentation, care, and use of the collection Collaborate with Collections staff and other departments to ensure the appropriate handling, documentation, and use of the collection to meet institutional goals and support CHM programmatic activities Assist with managing the accession and deaccession process, including the creation, management, and updating of associated legal and administrative records Work in collaboration with other departments to ensure safety of the collections in galleries and public spaces; to evaluate off-site collection uses and venues; and to accompany or identify staff to accompany collections while in transit or off-site Provide additional registration support for media requests, programs, and other collection-related activities Assist with other registration duties as assigned Create a team spirit and enhance communication within the Collections Department so that staff members work collaboratively and in a supportive manner across departmental and functional area boundaries OTHER DUTIES: Supervise and mentor interns, work-study students, and volunteers Coordinate and oversee work by outside contractors, including such services as registration, conservation, appraisal, and mount making Develop and implement special projects related to the collections, including contributing to grant writing activity to support these initiatives Respond to telephone, email, and written reference requests pertaining to the collections Represent CHM at local, national, and international forums Serve as registration liaison and provide professional guidance to regional museums and the general public, providing information, resource referrals, printed materials, presentations, and/or tours Other duties as assigned

    Education/Experience Required:

    B.A. in a humanities field with academic training in museum studies; significant experience may be considered in lieu of an advanced degree Two to five years of experience in museum registration, including loan coordination and negotiation of loan contracts Knowledge of museum registration practices, procedures, and legal and ethical standards Knowledge of conservation issues and practices Experience packing, transporting, and condition reporting a wide range of artifacts Experience working independently and on teams Ability to lift, carry or otherwise move and position objects weighing up to 40 pounds Ability to ascend and descend ladders and lifts Ability to supervise people and manage complex programs and projects Ability to plan and implement new programs Ability to solve technical, administrative, and personnel problems creatively Knowledge of relevant database and other museum software, including Airtable, CONTENTdm, and TMS Superior oral and written communication skills Attention to detail Ability to balance multiple tasks, responsibilities, and demands for time Ability to deal diplomatically and effectively with all constituents Valid driver’s license Willingness to work occasional evenings and/or weekends Commitment to the mission, values, and programs of the Chicago History Museum

    Application deadline: Sept 10, 2021

    Link to full Job Announcement and Application Information: https://tinyurl.com/43sthb2a




  • 25 Aug 2021 6:51 PM | Janet Olson (Administrator)

    Job Title: Conservator for Paper and Photographs

    Organization Name: Chicago History Museum

    Level of employment: Full Time

    Salary Range: 55,000 to 65,000 annually

    Job Description:

    The Paper and Photograph Conservator ensures the preservation of the collection and loan materials. The Paper and Photograph Conservator undertakes diagnostic examination, strategic conservation planning, hands-on practical and preventive conservation work, and documentation for a variety of paper-based materials including maps, architectural records, prints, art on paper, manuscripts, books, and photographs. The Paper and Photograph Conservator also educates and provides advice and technical assistance to the staff and the general public on the preservation, storage, and handling of historical artifacts and provides staff training and guidance regarding personal and environmental safety in regard to the storage and handling of collection materials.

    Job Requirements

    ESSENTIAL FUNCTIONS: Undertake examination and assessments of artifacts, conservation treatments, preventive conservation work, and complete documentation for artifacts in the collection and on loan to the Society. Assist colleagues within and outside the department with environmental monitoring, collection surveys, packing objects for storage and/or transport, preparation of objects for public exhibit, and installation/deinstallation Develop comprehensive strategies to address short-term and long-range preservation needs in collaboration with CHM staff and outside consultants Develop and implement preservation initiatives in collaboration with CHM staff, including project planning, grant writing, and progress reports Coordinate exhibition conservation planning in collaboration with CHM staff (and when appropriate with outside contractors) including specifications for appropriate display materials, mounting techniques, environmental parameters, and installation of artifacts Participate in the development of institutional policies, procedures, and strategies governing the use of the collection Advise the Andrew W. Mellon Director of Collections, Head of Collections, and Curatorial Affairs and Registrar in developing annual departmental goals, objectives, and budget Advise CHM staff on preservation and conservation issues including environmental, packing, display, storage, and handling specifications for new acquisitions, collection materials, and incoming and outgoing loans Perform technical examination and analysis as needed to identify materials and construction techniques, and to assess materials for use in storage, exhibition, and treatments Provide professional guidance and advice to staff, other organizations and institutions, and the public on a range of conservation and preservation issues Maintain a conservation laboratory, including procurement of necessary equipment and supplies and the creation and management of conservation records, including examination reports, treatment proposals, and treatment reports Ensure the safe storage of all conservation materials and supplies, including adherence to all appropriate regulations regarding hazardous materials Collaborate with Properties, Security, and other Collections staff to maintain disaster preparedness; in the event of an emergency, serve as a key member of the Collection Emergency Response Team and participate as needed in any resulting collections recovery effort Recruit, train, and supervise interns, volunteers, and temporary and contract staff and mentor them to help them achieve their highest potential Conduct training sessions in handling and collections care for new staff, interns, and volunteers Coordinate and oversee contract conservation services Create a team spirit and enhance communication within the Collections Department so that staff members work collaboratively and in a supportive manner across departmental and functional area boundaries Contribute to and promote a positive culture at CHM by demonstrating the following values in their interactions with colleagues, external partners, and all audiences and through the products developed and services delivered OTHER DUTIES: Serve as member or chair of Institutional Committees, as appropriate Host lab tours, workshops and presentations to CHM staff, outside professionals, and members of the public Serve as conservation liaison and provide professional guidance to regional museums and the general public, providing consultations, resource referrals, printed materials, lectures, and tours Represent CHM at local, national, and international forums Other duties as assigned

    Education/Experience Required:

    Degree from an accredited conservation program; significant experience may be considered in lieu of an advanced degree Minimum of three years of experience performing relevant conservation projects, assessments and treatments on a wide range of objects and materials Knowledge of best practices for conservation as well as standard professional principles and practices for museums Experience in conservation for exhibition design and preparation of objects for exhibition Experience with relevant technologies, including literacy in commonly used computer applications; experience with collections management software preferred Experience working in teams, as well as independently, to meet departmental goals Excellent project management skills Excellent organizational skills and ability to multitask, prioritize, and work efficiently to meet expectations in a deadline-driven environment Ability to lift, carry or otherwise move and position objects weighing up to 50 pounds Ability to ascend and descend ladders and lifts Ability to supervise people and to manage complex programs and projects Ability to work under pressure Excellent verbal and written communication skills Superior visual acuity, fine motor skills, and attention to detail Ability to balance multiple tasks, responsibilities, and demands for time Ability to work under pressure Ability to deal diplomatically and effectively with all constituents Willingness to work occasional evenings and/or weekends Commitment to the mission, values, and programs of the Chicago History Museum

    Application deadline: Sept 10, 2021

    Link to full Job Announcement and Application Information:  https://tinyurl.com/3eexs8tr


  • 25 Aug 2021 6:38 PM | Janet Olson (Administrator)

    Job Title: Archives Assistant

    Organization Name: DePaul Special Collections and Archives

    Level of employment: Part time

    Weekly hours: Up to 30 hours per week, benefits eligible

    Salary Range: $17.50-$19.50 per hour, depending on experience/qualifications

    Job Description:

    Primarily responsible for applying standard archival principles and practices to arrange, describe and provide access to archival collections. Provides reference support to remote and on-site researchers, including paging and reshelving books and archival collections, as well registering researchers and monitoring the Reading Room. Assists researchers with reproduction services, either providing forms for self-service reproduction or filling researcher requests for photocopied or scanned documents and images.

    Level of Education/Experience Required: Bachelor's degree

    Link to full Job Announcement and Application Information:  https://tinyurl.com/4y274vsj


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