Jobs

Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please send the job title and description, hiring manager information, application deadline, and the official link to the job announcement to info@chicagoarchivists.org with the subject line “Job Posting for CAA website.” 

Please note: postings will be removed 30 days after the original posting date if no deadline date was included. 

Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

Other sources for jobs in Chicago and beyond:

Archives Gig

Society of American Archivists Online Career Center

  • 16 Apr 2019 8:58 AM | Janet Olson (Administrator)

    Part-Time Admin Assistant (Digital Archivist)  

    City of Warrenville, IL 

    GovTempsUSA is accepting resumes from qualified candidates for a part-time Admin Assistant (Digital Archivist) position with the City of Warrenville, IL. Selected candidate will be an employee of GovTempsUSA with services contracted to the City. The assignment is expected to be 15-20 hours per week for 6-12 months. 

    This position is responsible for supporting the Administration Department with specific projects related to document management, and organization. The person in this position must be self-directed, organized, and possess the ability to manage their time effectively and efficiently to complete the tasks assigned. The successful candidate will possess a meticulous attention to detail, critical thinking skills, the ability to problem-solve, and the ability to communicate with internal and external customers in a professional manner.

    Job Duties include, but not limited to:

    ·         Assist with creating templates, fields, and workflows within the City’s document management system (Laserfiche) to facilitate integration with D365/Mazik City (the City’s ERP system).

    ·         Assist with creating guidelines and instructions for City staff so naming conventions, templates, fields, and security permissions are assigned correctly for proper future maintenance.

    ·         Sort and organize electronic files in Laserfiche, including personnel files, insurance certificates, claims paperwork, agreements, hotel grant documents, and various other records.

    ·         Scan and organize paper files into electronic format, following the guidelines created.

    ·         Assist the Deputy Clerk with updating the State retention documentation to ensure the categories are up to date and encompass the various types of City records.

    ·         Assist the Deputy Clerk with the 2019 records clean-up day by organizing paper files and documents that are approved for destruction pursuant to the State retention requirements and coordinate with other department staff.

    ·         Assist with drafting and posting communications to the City’s media platforms.

    ·         Preform research and prepares written reports or memorandums for the department.

    ·         Assist at the front counter as needed and in responding to resident questions.

    ·         Support staff with meeting and event preparation.

    Requirements

    • ·         At least 3 years of experience in a professional office environment as an Administrative Assistant or similar work.
    • ·         Experience or education as Digital Archivist preferred.
    • ·         Local government experience preferred.
    • ·         Experience with Laserfiche or similar document management system.

    Compensation and Benefits: Expected hourly wage: $20-25/hour. GovTemps benefits include employer matched IRA retirement plan and optional medical benefit plans.    

    Application Process and Questions:  Apply online with resume and cover letter to GovHRjobs.com or https://tinyurl.com/yyc4svra. Position will remain open until filled. Candidates with questions are encouraged to contact Mysi DeSantis, Human Resources Generalist at 847-380-3169 or mdesantis@govhrusa.com  

  • 02 Apr 2019 9:06 AM | Janet Olson (Administrator)

    Digital Initiatives Librarian

    Department: Digital Initiatives and Services

    Position summary: Under the direction of the Digital Initiatives Manager, the Digital Initiatives Librarian serves as technical lead for the department, assessing complex digital project requirements and providing technical solutions that balance quality, efficiency, and sustainability. As a key member of Digital Initiatives and Services, the Librarian increases the visibility and usability of digital resources in support of the Newberry’s teaching and research mission. Projects may include the development and ongoing care of digital collections and digital publications; review, selection, and implementation of DAMS; digital platform implementation; and the development and execution of scripted data remediation.

    Responsibilities:

    • Evaluating, implementing, configuring, and maintaining digital library and digital publishing tools and platforms;
    • Cleaning and transforming data sets for cross-platform use;
    • Coordinating and optimizing workflows for bulk processes around digital asset management maintenance and troubleshooting;
    • Working with content developers on the design and ongoing maintenance of a wide variety of digital resources;
    • Providing technology consulting to Newberry colleagues and community partners as required;
    • Contributing to the development and implementation of departmental policies, procedures, and strategies related to the management and long-term access of digital resources;
    • Pursuing knowledge of current and emerging digital library issues and opportunities that can be applied to departmental efforts;
    • Contributing to the national and international reputation of the Newberry through participation in relevant professional development opportunities.

    Qualifications:

    • MLS from an ALA-accredited institution (candidates who will be completing MLS requirements imminently are also encouraged to apply) and 1-3 years of relevant library experience, or an equivalent combination of education, training, and experience;
    • Familiarity with tools, methodologies, and emerging trends related to digital asset management, digital collections, and digital scholarship;
    • Relevant technical skills, including facility with metadata standards (e.g. MARC, EAD, Dublin Core) and repository platforms (e.g. Omeka, Scalar, CONTENTdm);
    • Positive outlook and willingness to learn with ability to tolerate ambiguity, think creatively, and communicate effectively with both technical and non-technical collaborators;
    • Proven ability to problem solve and collaborate;
    • Experience creating, editing, and executing scripted transformations on XML and JSON data is preferred;
    • Experience developing digital resources and publications in an academic, library, or museum setting using tools such as Python, Javascript, HTML, CSS, web service APIs, and SQL databases preferred.

    Department summary: Digital Initiatives and Services works to integrate digital tools and methodologies throughout the Newberry, providing expertise, resources, and services related to: open access digital collections; internal digital asset management; digital publishing for exhibitions, pedagogy, and research projects; and participatory archives initiatives. DIS works closely with colleagues/content developers throughout the Newberry to ensure that digitized collection items are easy for users to discover, understand, and repurpose. Areas of focus include digital publishing platforms, digital project management, data services, infrastructure support, and cultural heritage crowdsourcing.

    Schedule: Full-time, 35-hour work week, Monday through Friday and an occasional Saturday; Exempt status.

    Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

    Date Posted: March 22, 2019

    Date Available: Immediately

    More information and application instructions:  https://www.newberry.org/employment#dil  


  • 29 Mar 2019 12:50 PM | Janet Olson (Administrator)

    Application deadline: June 30, 2019

    Description: The Chicago Symphony Orchestra’s Rosenthal Archives is seeking  interns for the summer of 2019 (June through August) to assist with the organizing, processing, and cataloguing of archival materials as well as reference and research services. Candidates must be willing to commit to at least ten hours per week for the duration of the summer. A basic knowledge of classical music is preferred but not required.

    KNOWLEDGE, SKILLS AND EXPERIENCE PREFERRED

    1. Students pursuing a degree in archival and/or library science, music (performance or education), or arts management
    2. Basic knowledge of classical music preferred, but not required
    3. Strong computer skills (relational databases, Microsoft Office)
    4. Demonstrated research skills and ability to work with attention to detail and limited supervision

     For application instructions, see: http://cso.org/about/resources/employment/archives-intern/

  • 29 Mar 2019 12:47 PM | Janet Olson (Administrator)

    The Agency Library Internship Program
    United States Railroad Retirement Board

    The United States Railroad Retirement Board is an independent federal agency headquartered in Chicago, Illinois. It administers the Railroad Retirement Act and the Railroad Unemployment Insurance Act, which pays almost $12.5 billion a year in benefits to the nation's railroad workers and their families.

    Program Description:

    The Library Internship Program provides MLIS students with an opportunity to build professional librarianship skills in a federal government agency library. Interns will get the opportunity to work in many different aspects of librarianship including: acquisitions, collection development, reference, special collections and archives, and library design. In addition interns will have the opportunity to interact with the agency’s broad range of users.

    Interns report directly to the agency librarian and will assist with a variety of tasks including: cataloging the collection, evaluating and acquiring new resources, monitoring legislation, answering reference questions, and creating indexes and other reference tools. We also provide our interns with professional and first-hand opportunities as they come up, such as attending local library association meetings, continuing education events and conferences, or agency events.

    Qualifications:

    There are no prerequisites or established GPA for applicants, but the agency is looking for applicants with analytical skills, strong writing and verbal communication skills, excellent interpersonal skills, and an interest in government library or law library work. Experience is not required and projects may be tailored to the intern’s specific area of study interests.

    Interns must be current MLIS students. All interns work at the U.S. Railroad Retirement Board headquarters in Chicago, IL. Interns may work full-time or part-time in the summer, and part-time in the fall or spring in order to accommodate coursework and schedules. The program is presently for non-paid internship positions. We are happy to work with institutions to ensure that interns receive academic credit for their internship work.

    To learn more about the agency visit www.rrb.gov.

    How to Apply and Deadlines:

    Applicants should submit (1) a cover letter that explains library services, specialties,  or projects of interest to you, (2) resume, and (3) unofficial transcript to annie.mentkowski@rrb.gov.


  • 12 Mar 2019 11:43 AM | Janet Olson (Administrator)

    Overview: Founded in 1894, Underwriters Laboratories Inc. (UL) is a global safety testing and certification company headquartered in Northbrook, Illinois.

    The UL Archives team seeks a graduate-level summer intern to assist in the digitization and processing of its archival holdings at its Northbrook location. We are seeking an individual for this paid internship that is available to work 40 hours per week with a June 3rd, 2019 start date. This is a firm start date so that the intern is able to fully participate in UL’s internship program which includes welcome events, lab tours, networking events, lunch ‘n learns and more.

    Responsibilities

    Working under the guidance of the archivists, the intern will digitize records of enduring value and make this material accessible to internal researchers via our catalog. The intern will also gain professional experience by processing and arranging archival records and library materials.

    Qualifications

    To qualify, the intern must:

    • Currently be enrolled in a MLIS, MLS, or comparable graduate program
    • Have completed introductory coursework in archival principles and practices
    • Possess a basic understanding of Photoshop and Microsoft Office
    • Exhibit strong oral and written communication skills
    • Have ability to work independently and as part of a team

    Job ID 2019-12753 # of Openings 2 Job Category Internship

    Application information: https://tinyurl.com/y6yleeoy

  • 11 Mar 2019 6:07 PM | Janet Olson (Administrator)

    Loyola University Chicago (Loyola) seeks nominations and applications to identify user-focused, innovative, and forward-thinking candidates to serve as the next Director of its Women and Leadership Archives (WLA). This position will provide strategic direction and leadership, work collaboratively across campus, and engage with the local, state, and broader community and national and international partners to develop, manage, promote, and make accessible the WLA’s collections in support of Loyola’s teaching, learning, research, and service missions. Organizationally the WLA is part of the Gannon Center and the University Libraries. Loyola encourages applications from underrepresented groups and from those with diverse backgrounds and life experiences.

    As a member of the libraries Leadership and Planning Team, the Director will work to effect a user-focused agenda in support of teaching, learning, and research; ensure organizational efficiency and effectiveness; share responsibility for policy formulation, resource allocation, and organizational development; contribute to shaping strategic initiatives; and play a key role in establishing priorities, assessing outcomes, and accomplishing the vision for the Libraries’ future, in alignment with the University’s strategic plan. In concert with Loyola’s Jesuit values, the Director will consistently promote teamwork, respect, diversity, and inclusiveness.

    Complete job announcement and application instructions:  https://www.careers.luc.edu/postings/10413

    Applications will be accepted until the position is filled.  For full consideration, applications should be received by April 01, 2019.

    Please direct inquiries to the chair of the selection advisory committee:

    Hong Ma
    Loyola University Chicago
    1032 W. Sheridan Road
    Chicago, IL 60660
    773.508.2590
    hma2@luc.edu

  • 08 Mar 2019 9:29 AM | Janet Olson (Administrator)

    Director of Client Services and Office Operations

    Chicago Film Archives, a small and independent regional film archive, is seeking a dedicated, organized and public-friendly person to join our full-time staff as a Client Services Director. CFA’s mission is to identify, collect, preserve and provide access to films that represent the Midwest. Services CFA provides to the public include film digitization, archival footage licensing and film rentals. The successful candidate will have a knowledge of film and archival practices.

    Purpose of this position: Translate and deploy CFA’s preservation practices, assets and services to all CFA clients in order to fulfill all film preservation needs of the public, build CFA’s revenues, and promote CFA’s profile as a leading Midwest center of film expertise. This is an outreach, cultivation and revenue building position. In context of the organization, this is an extremely important point of contact with the public.

    Duties and Roles

    • Receives, executes and/or manages all client requests for services
    • Prepares Purchase Orders and Invoices and helps clients navigate all technical options available to them.
    • Works with CFA’s attorney to create licensing contracts
    • Works with Director of Film Transfers to facilitate and translate client requests
    • Works with Collections Manager to gain deep knowledge of CFA’s holdings
    • Works with Collections Manager to have deep knowledge of internal Master file standards and its derivatives as well as where they are stored.
    • Helps when needed with fundraisers or to assist Board.

    Competencies

    ·         Feels comfortable interacting with the public.

    ·         Is able to provide clarity to people outside preservation field in the principles and best practices of media preservation. Good client relations.

    ·         Excellent organizational skills

    ·         Able to generate paperwork that tracks client jobs.

    ·         A team player

    ·         Demonstrates flexibility in an office of limited staffing

    ·         A working knowledge of Adobe Premiere/Photoshop and digital video standards

    Disclaimer

    The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

    Compensation

    Health Benefits accompany a salary that is commensurate with successful candidate’s experience and qualifications.

    Interested candidates can apply by sending a cover letter and resume/CV to Executive Director, Nancy Watrous (nancy@chicagofilmarchives.org)

    Posting on CFA website: https://tinyurl.com/y2zzdw9l

  • 06 Mar 2019 3:34 PM | Janet Olson (Administrator)

    Position announcement: CAP Records & Information Center Assistant Archivist (TEMP/PART TIME)

    Location: 325 Waukegan Road, Northfield, IL 60093

    The College of American Pathologists (CAP) Records & Information Center seeks a temporary archivist to assist in managing the CAP Archives. The position is part-time (approximately 15-22 hours a week), and flexible scheduling options are available.

    Position duration: Position will run through the end of 2019, with a possibility for extension into 2020.

    Primary duties and responsibilities of the assistant archivist include:

    • Support the ongoing development of an archival collection documenting CAP programs and activities.
    • Acquire appropriate documents for the CAP Archives collection from CAP staff and members.
    • At direction of CAP Archivist lead, carry out the processing, arrangement/description, and preservation of materials in the CAP Archives collection.
    • Provide reference and consultation support for staff using the CAP Archives collection.
    • Other duties as assigned.

    Preferred Requirements

    • Personal
    • Strong and effective communication skills required.
    • Ability to proactively make decisions.
    • Ability to exercise good judgement.
    • Able to handle multiple and complex assignments.

    ·        Professional

    • Familiarity with current standards for cataloging and description of archival & manuscript materials.
    • Ability to prioritize fluctuating workloads.
    • Experience working with confidential and restricted records.
    • Work independently or in collaboration with others to produce high quality and timely results.

    ·         Technical

    • Experience working with Dublin Core, MARC, or other metadata standards.
    • Experience with archives collection management systems.
    • Knowledge of digitization standards.
    • Working knowledge of basic Microsoft Office applications.

    ·         Education

    • Archival studies coursework in a master’s degree program in library science or history.

    ·         Experience

    • Knowledge of current and emerging standards and best practices for preserving and providing access to digital materials.
    • Intern or part-time experience in an archival repository preferred.

    Please email resumes and/or questions about the position to CAP Archivist & Records Manager Drew Davis at ddavis@cap.org.


  • 06 Mar 2019 12:47 PM | Janet Olson (Administrator)

    www.buttonmuseum.org

    Scope of position:

    The Button Museum is seeking a manager and coordinator for its Digital Museum and Internship Program. In this unique position you will be responsible for recruiting, hiring, training and supervising the work of up to 10 project interns per semester who will be working both on-site at the museum and remotely, to research, describe, catalog and digitize our growing collection of historic buttons. The Museum Manager and Internship Coordinator will liaise with university faculty and departments to raise awareness of the program and to recruit interns, post the job to various library and museum job boards and also seek additional sources for recruits. You will also be responsible for the managing the physical and digital collection.

    The successful candidate should possess excellent communication, time management and organizational skills; be enthusiastic, self-directed and enterprising; have a background or strong interest in archives, museums and libraries; and be able to commit at least 6 months to the project. Compensation and training will be provided.

    About the Button Museum:

    Joel and Christen Carter, co-curators of the Button Museum and avid collectors of historically significant buttons, founded the museum in 2010. The mission of the Button Museum is to show how people commemorated noteworthy times in history by creating and collecting wearable mementos. The Button Museum houses over 10,000 buttons that range from an original 1789 George Washington and 1864 Abraham Lincoln pre-buttons, to buttons produced this year. The Button Museum is an institutional member of both the American Alliance of Museums and Illinois Association of Museums and is housed in the Busy Beaver Button Co.’s facilities.

    Major responsibilities:

    *Recruit, hire, train and supervise the work of a team of interns each semester

    *Edit, fact-check, and proofread interns cataloging and writing

    *Manage museum databases and physical archives - including processing new acquisitions and tracking buttons through the digitization process

    *Perform historical research

    *Digitize, describe and catalog buttons

    Minimum qualifications:

    *MLIS is required to work with interns working for school credit

    *Strong written and verbal communication skills

    *Strong research and editing skills

    *Strong attention to detail and organizational skills

    Preferred qualifications:

    *Experience working with Photoshop and

    *Experience working with Drupal content management system and databases

    *Cataloging Experience

    *Digital photography experience

    Hours required: Roughly 10 hours a week. Flexible scheduling. Some work can be done remotely.

    Pay: Depends on Qualifications

    Application Deadline: Until position is filled.

    Company name/address:

    The Button Museum

    3407 W. Armitage Ave.

    Chicago, IL 60647

    www.buttonmuseum.org

    To apply for the position please email your resume and cover letter to: buttonmuseuminternship@gmail.com

    The Button Museum is an EOE/M/F/D/V


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