Jobs

Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please send the job title and description, hiring manager information, application deadline, and the official link to the job announcement to info@chicagoarchivists.org with the subject line “Job Posting for CAA website.” 

Please note: postings will be removed 30 days after the original posting date if no deadline date was included. 

Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

Other sources for jobs in Chicago and beyond:

Archives Gig

Society of American Archivists Online Career Center

  • 12 Feb 2018 12:19 PM | Janet Olson (Administrator)

    The Rights and Reproductions Coordinator increases visibility and use of CHM collections and generates earned revenue by facilitating the delivery of reproductions of CHM collection materials for internal and external use in publications, media, exhibitions, and other commercial and non-commercial uses; maintaining the rights-managed status of digital images of collection materials while ensuring adherence to copyright law, contractual agreements, and other relevant laws and guidelines; creating, evaluating, and improving descriptive and administrative metadata; and assisting the Rights and Reproductions Manager with other projects as requested

    ESSENTIAL FUNCTIONS:

     ● Receive and prioritize internal and external requests for reproductions and permissions, negotiate usage terms and fees, prepare invoices, process payments, and coordinate on-time delivery of reproductions

    ● Prepare original materials for digitization, including retrieving requested collection materials, researching rights status, and coordinating digitization and delivery with the Photo Lab or external vendors

    ● Ensure that original collection materials are handled appropriately according to safe object handling protocols and returned to appropriate storage locations following digitization

    ● Evaluate intellectual property law and legal doctrine to determine how collection materials may be used by internal and external clients

    ● Utilizing the digital asset management system, create, verify, and enhance descriptive and administrative metadata for digital assets following national and local metadata protocols and procedures, and assist with batch metadata creation and cleanup projects

    ● With the Rights and Reproductions Manager, draft agreements, perform image research, and facilitate content delivery to support new and/or existing licensing partnerships.

    ● Accurately maintain databases and other systems for documenting service activities and tracking order status and payments

    ● If requested, oversee or assist with proactive digitization projects

    ● Provide clerical support as needed for activities that aim to increase visibility and efficiency of R&R services.

    ● Lift, carry, or otherwise move boxes or objects weighing up to 25 lbs.

    ● With Department Head and supervisor, participate in the development of policies, procedures, and strategies governing digitization, order fulfillment, and digital assets management

    ● Recruit, train, and supervise volunteers, interns, and work study students

    ● Create a team spirit and enhance communication within the Collections Department so that staff members work collaboratively and in a supportive manner across departmental and functional area boundaries

    Hiring Manager: Angela Hoover, hoover@chicagohistory.org

    Application Deadline: 3/8/18

     For more information and to apply, go to:https://workforcenow.adp.com/jobs/apply/posting.html?client=chicago-hs&jobId=131444&lang=en_US&source=CC2


  • 12 Feb 2018 12:14 PM | Janet Olson (Administrator)

    The Chicago History Museum (CHM) seeks two interns to assist implementation of a grant funded retroconversion project to transform the remainder of our small manuscript collection descriptions from local card catalog access to global electronic access. Throughout the process, the intern will learn how to describe manuscript collections according to library standards, how to research missing pieces of description, how to ensure data is electronically discoverable, and ultimately how to better accomplish manuscript research. Under the direction of the Cataloging and Metadata Librarian, the interns will work with the catalog cards for the Archives & Manuscripts small collections.

     Intern Position #1 will photocopy and resort our A&M catalog by collection (if needed – this work is almost finished), analyze which catalog cards already have electronic versions and which need to still be digitized, and reformat bibliographic data from card catalog format to MARC format.

     Intern Position #2 will be enhancing and updating catalog records where needed and identifying collections that should also be discoverable in consortia databases like WorldCat and EXPLORE Chicago Collections.

     Should time permit, students are also welcome to assist with other duties as they arise.

    The schedule for this project begins on May 1, 2018. Hours are flexible, but must be completed between 9:30 am–4:30 pm Tuesday-Saturday and total a minimum of 12 hours a week for between 10-16 weeks. 

    Required

    ·         College degree complete or in process (Position #1)

    ·         Library science or similar graduate degree in process (Position #2)

    ·         Experience with Microsoft Excel

    ·         Excellent verbal and written communication skills

    ·         Ability to work with fragile paper

    ·         Ability to work under pressure

    ·         Ability to ascend and descend stairs

    ·         Ability to lift and carry objects/boxes weighing up to 25 pounds

    ·         Commitment to the mission, values, and programs of the Chicago History Museum


    Preferred

    ·         History and/or research coursework experience preferred 

    ·         Prior library experience (especially cataloging)

    ·         Experience with ILS systems (especially SirsiDynix/Horizon)

    ·         Knowledge of or interest in Chicago history


    Project Overview
    CHM has approximately 6,000 small manuscript collections that are only described in analog card catalog form. The collections are varied, but most are unique materials describing aspects of life in the United States from the Colonial era to the Civil War. Many were acquired in the early 20th century, and their descriptions have not been updated since that time. With online catalogs now ubiquitous, researchers expect that a repository’s holdings will be discoverable remotely. Since 2006 the majority of CHM’s research collections have been discoverable via an online catalog, SirsiDynix’s Horizon, which is branded as ARCHIE. Because these small manuscript collections are not found in ARCHIE, researchers are either unaware of their existence or frustrated when they have a citation to one of them and cannot find it online, necessitating a librarian’s intervention. Making these collections available online will increase their discoverability and usefulness.

     About Chicago History Museum

    CHM’s mission is to share Chicago’s stories, serving as a hub of scholarship and learning, inspiration, and civic engagement.

    Founded in 1856, the Chicago History Museum (CHM) is the city’s oldest cultural institution and home to over 22 million objects, including documents, books, fine and decorative arts, costumes, prints, photographs, and architectural drawings. Nationally recognized for its collections, CHM specializes in the diverse and evolving history of Chicago, as well as selected areas of regional and American history.

    To Apply

    Please send a cover letter expressing interest in the position and a current resume outlining relevant experience and skills to Gretchen Neidhardt (neidhardt@chicagohistory.org), Cataloging and Metadata Librarian at the Chicago History Museum. This internship may be completed as a practicum for credit; please indicate in your application materials if you intend to pursue credit. Any questions about the position also can be directed to her. Deadline for applications is March 10, 2018.


  • 12 Feb 2018 12:10 PM | Janet Olson (Administrator)

    Assistant Collections Manager (Full Time)

    Department:  Biology – Collections

    Reporting to the Director of Collections, the Assistant Collections Manager assists with the management, preservation, and accessibility of the collections. This position will continue specimen data migration from the scientific and teaching collections into Arctos (http://arctos.database.museum/), our online digital collections management system and may assist with other institutional digital initiatives.

    This position is stationed at CAS/PNNM’s off-site collections facility in the Ravenswood neighborhood and conducts work periodically at the Nature Museum in Lincoln Park. Regular schedule is Tuesday through Saturday.

    Principle Responsibilities:

    • ·         Manage data migration process from Excel inventory spreadsheets into the Arctos collection management system, conducting quality assurance and control throughout data migration as well as with data already in Arctos.
    • ·         Manage the media migration process into Arctos, for media associated with collection objects or collecting events.
    • ·         Provide instruction and documentation on using Arctos to CAS/PNNM staff, interns, and volunteers. Contribute to Arctos community documentation when relevant.
    • ·         Use SQL and Coldfusion Report Builder to design reports to pull Arctos data for automated creation of labels, forms, and summaries.
    • ·         Serve as the primary contact between Arctos’ technical staff and CAS/PNNM.
    • ·         Serve as CAS/PNNM’s representative to the Arctos Working Group.
    • ·         Ensure that biological specimen data managed in Arctos are available on biodiversity data aggregator sites including VertNet, iDigBio, and GBIF.
    • ·         Remain abreast of metadata standards for various disciplines represented in CAS/PNNM collections, including biological (e.g. Darwin Core, Audubon Core, EML) and cultural (e.g. MARC, Dublin Core).
    • ·         Document online collections presence, including impact and growth, with quantitative and qualitative metrics.
    • ·         Georeference specimen localities and provide georeferencing training to interns and/or volunteers.
    • ·         Assist with the supervision of a significant volunteer base. Train volunteers on new projects and provide regular review of their work.  Work with the Director of Collections to develop new volunteer and intern projects as needed.
    • ·         Promote the collections through collection tours, social media, programs, exhibits, and institutional events.
    • ·         Assist with collections management records and documentation.
    • ·         Assist with preservation improvements and re-organization of the collections. 
    • ·         Assist with ongoing maintenance of the collections facility and environmental monitoring.
    • ·         Collaborate with other Museum staff to use the collections in exhibits and programs.

    Required Education and Experience.  Bachelor’s degree with minimum of two years experience working with museum, library, or archive collections. Working knowledge of current best practices in museum collection management and the ability to apply this knowledge across a broad spectrum of disciplines and materials including zoology, earth science, archives, historic artifacts, art, and photography.

    Must have strong Windows and Microsoft Office experience. Strong proficiency with relational databases and digitization software, and a willingness to learn new technology. Ability to troubleshoot computer issues beneficial.

    Experience using OpenRefine to clean data and GitHub for project management. Knowledge of SQL and XML beneficial.

    Possess a strong work ethic and ability to set priorities for projects and deadlines. Be highly organized and excellent attention to detail. Must have good interpersonal skills and ability to clearly communicate in a professional manner.  Applicants must be able to lift 25 lbs unassisted, climb and work on ladders, and work within 32-inch aisles.

    Who We Are.  The Chicago Academy of Sciences / Peggy Notebaert Nature Museum (CAS/PNNM) has a history of connecting people with nature and science for over 160 years. Originally founded as an institution of scientific discourse and learning between scientists and nature enthusiasts, we continue to build on our legacy of natural history exploration and education at the Peggy Notebaert Nature Museum through immersive exhibits, critical conservation and research initiatives, public engagement and education programming. Our mission is to create a positive relationship between people and nature through collaborations, education, research and collections, exhibitions and public forums to grow our region’s urban connection to the world of nature and science.

    The natural history collections are interdisciplinary and consist of 300,000 specimens and artifacts from zoological and earth science disciplines to cultural heritage items that date from the 1830s to the present. The archives include institutional records, manuscript collections, and a photography collection. The library is focused on the natural sciences and includes monographs and serials. Find out more at http://www.naturemuseum.org/the-museum/collections.

    How To Apply.  Please send your cover letter and resume in MS Word or PDF format, with three references, to:  ACM2018@naturemuseum.org. No phone calls please. Only qualified candidates will be contacted.

    The Chicago Academy of Sciences/Peggy Notebaert Nature Museum is an Equal Opportunity Employer.


  • 23 Jan 2018 5:20 PM | Janet Olson (Administrator)

    Archives Assistant

    Job ID# S00218P

    Non-Exempt

    IIT-Mies Campus (MC), 10 West 35th St., Chicago

    Galvin Library

    The Archives Assistant performs a variety of routine and special project related tasks that support the overall strategic priorities of University Archives and Special Collections (UASC) and its users. Responsibilities include collection management and processing, working on physical and digital displays and exhibits, managing the department’s social media accounts, and reference service.

    May require evening and weekend hours.

    Bachelor’s degree required. Coursework in archival processing and/or public history, or experience working with primary sources in a museum or archives setting preferred.

    Required Qualifications: Effective interpersonal and communication skills; ability to work as part of a team and independently; well-developed analytical and problem solving skills; exercises good judgment and is capable of accurate and detail-oriented work. Familiarity with software and web applications such as Adobe Photoshop, ArchivesSpace, G Suite (Google Docs, Google Sheets, etc.) preferred.

    For more information and to apply, go to  https://iit7.peopleadmin.com/postings/4036

  • 17 Jan 2018 11:11 AM | Janet Olson (Administrator)

    Job Title: Project Cataloger

    Job Announcement:

    The Chicago History Museum invites applications for a one-year project cataloger working on an IMLS-funded retroconversion project. The museum seeks a detail-oriented individual to assist with the second phase of converting approximately 6,500 small manuscript collection records from the card catalog to digital collection records.

    The cataloger will be responsible for quality control of the raw data collected in the first phase of the grant; will administer authority control; convert non-MARC catalog record content to MARC format; apply subject headings; upload records to ILS (Horizon), as well as WorldCat and EXPLORE Chicago Collections.

    This is a great opportunity for someone with some cataloging experience to hone their metadata and technical skills. The collection is a rich amalgamation of American and Chicago history, with particular emphasis on westward expansion, Native American relations, the Civil War, and early Chicago business and personal history, but with over 6,500 records there truly is something for everyone.

    Benefits are included and the project cataloger will work the same hours as the rest of the Research and Access department (Tuesdays through Saturdays from September through May, and Mondays through Fridays from June through August).

    Hiring manager information: Gretchen Neidhardt,Neidhardt@chicagohistory.org.

    Apply for Research and Access Cataloger using the link below:

    https://workforcenow.adp.com/jobs/apply/posting.html?client=chicago-hs&jobId=131465&lang=en_US&source=CC2

    Application deadline is 2/28/18, and anticipated start date is late March or early April. This position is grant-funded and the salary is non-negotiable. Pay is $41,860 annually plus benefits.


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