Archives Processing Assistant, Richardson Library, DePaul University

Part time: 21 hours per week, $23.45 to $23.68/hr

Position Description:

The Archives Processing Assistant is primarily responsible for applying standard archival principles and practices to arrange, describe and provide access to archival collections. The Archives Processing Assistant provides reference support to remote and on-site researchers, including paging and reshelving books and archival collections, as well as registering researchers and monitoring the Reading Room.

Requirements*:

Minimum: Bachelor's degree (BA or BS)
Preferred: Experience with processing archival collections
Preferred: Familiarity with DACS, EAD, and collection management software
Excellent written, oral, and interpersonal communication skills
Ability to read and comprehend handwritten and printed text, and to create accurate structured and narrative descriptions with minimal oversight or intervention

*See job position posting for full list of requirements/preferences, and to apply:

https://ekze.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/1980

Assistant Professor, Library & Information Science (Tenure track), Dominican University - School of Information Studies, River Forest

Full-time; salary range $65,000-81,000

FLSA Status: Exempt, full-time (see Classification Note below)

Location: On campus

Expected Start Date: January 4, 2027

Position Summary:
The School of Information Studies (SOIS) seeks an Assistant tenure-track faculty member specializing in archives, cultural heritage preservation, and/or digital-cultural stewardship with a strong, critically insightful interdisciplinary focus. The successful candidate for this position will contribute to teaching, advising, scholarship, and service aligned with the University’s mission and commitment to equity, inclusion, and social justice, as well as collaborate with faculty inside and outside SOIS. Further expectations include developing innovative/transformative curricular courses/initiatives addressing both emerging job market demands as well as socio-cultural needs in areas such as archives/archival theory and museums, records management, areas of digital stewardship (i.e., digital asset management, digital curation, digital humanities), cultural informatics, and community-based initiatives. Applicants should demonstrate expertise (or potential competencies) in cross-disciplinary and transdisciplinary partnerships, engagement with organizations that can provide experiential learning opportunities for students, and a demonstrated commitment to equity and inclusion in teaching as well as research.

DUTIES AND RESPONSIBILITIES:
Teach graduate courses in Library and Information Science at the master’s and doctoral levels with a standard teaching load of 21 credit hours, which corresponds to seven courses during the academic year.
Contribute to the development, implementation, and ongoing assessment of the MLIS and PhD programs.
Advise and mentor graduate students, including PhD candidates engaged in dissertation work.
Engage in scholarly activity appropriate for tenure and promotion, including research, publication, and/or grant activity related to Library and Information Science.
Contribute to accreditation, assessment, and continuous improvement efforts within the School of Information Studies.
Participate in service to the School of Information Studies, the University, and the profession through committee work, professional engagement, and community partnerships.
Collaborate with faculty across academic units on interdisciplinary teaching, research, and grant initiatives.
Support partnerships with libraries, archives, and community organizations.

Reports To: Associate Dean for SOIS

QUALIFICATIONS:
All listed qualifications are required unless otherwise noted:
Earned PhD in Library and Information Science or a PhD in a related field and at least one earned degree in Library and Information Science from an accredited institution. Doctoral candidates who are on ABD status with an anticipated graduation date of August 2026 or earlier will be considered.
Demonstrated preparation to teach graduate-level courses.
Demonstrated commitment to inclusive, culturally responsive, and equity-centered teaching practices
Evidence of scholarly potential and service consistent with expectations for tenure-track faculty.
Ability to collaborate effectively with faculty, students, and community partners.

Preferred Qualifications
Practical experience in a library, archive, or information organization.
Experience teaching, advising, and mentoring in master’s and/or doctoral programs.
Experience teaching online, hybrid, and in person.
Experience with program development, accreditation, and assessment in professional preparation programs.
Record of or potential for external grant activity.

CLASSIFICATION NOTE: Candidates with additional relevant experience and demonstrated competencies may be considered for appointment at the Associate rank

Benefits
Comprehensive health, dental, and vision insurance
Retirement plan with employer matching contributions
Professional development opportunities
Tuition remission for employees and their dependents
Flexible spending accounts (FSA)
Generous paid time off (PTO)

To apply:

Applicants must submit a (1) cover letter, (2) curriculum vitae, (3) statement of teaching philosophy, (4) a sample of intellectual contributions, (5) an equity and inclusion statement, and (6) the names and contact information of 3 references. The cover letter should address work and other opportunities they have had to interact and serve in high needs and diverse populations and other interactions with students. Finalists in the search process will be asked to provide official transcripts. The applications must be submitted online (https://jobs.dom.edu)

A review of applications will start immediately and will continue until the position is filled.
If you need accommodations due to a disability, you may contact us at opc@dom.edu for assistance.
Feel free to direct general questions to Dr. Tony Dunbar (Chair) adunbar@dom.edu

Expectations for all Dominican Employees:
To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a diverse and inclusive environment through involvement in various staff-driven activities and groups.

Archive + Collection Manager, Video Data Bank, School of the Art Institute of Chicago

Full time; hiring range: $53,000 - $63,000 annually

Position Summary
Founded at SAIC in 1976, the Video Data Bank (VDB) is a leading resource in the United States for video by and about contemporary artists. As part of a collaborative and dynamic team at SAIC’s Library + Special Collections, the Archive + Collection Manager of the Video Data Bank (VDB) administers the technical services required to support the curatorial, instructional, access, and distribution functions of VDB. Has oversight for the collection preservation, storage, and management of physical and digital collections, and contributes to collection development and processing. Manages digital assets, and maintains and organizes digital collections to ensure accessibility via the website and streaming platforms.

Responsibilities
-Manages all aspects of collections management, access, and preservation.
-Maintains intellectual control of the collection through databases and other collection management resources; ensures the storage and maintenance of all equipment and infrastructure related to collections and space storage needs–for both physical and digital collections.
-Ensures preservation of the collection and migration from obsolete and degrading tape formats; and digitization of analog collections.
-In coordination with the Distribution Manager works to ensure SAIC faculty and external client orders are fulfilled in a timely manner–this includes both physical and digital formats and processes.
-Works with colleagues throughout the campus and the external art, library, and archival communities to develop, maintain, and promote our collections and programs, in furtherance of the School’s goals and interests.
-Collaborates with the VDB team and artists to acquire high-quality masters, and process files for distribution; manages the processing and intake of new work into the collection; works with artists to acquire better copies of old masters.
-Processes digital files for distribution and archival purposes, ensure high-quality access to the VDB’s collection.
-Responsible for creating and providing still images for publication and promotional needs as part of the distribution program
-Coordinates class visits as well as onsite screening room access for students, researchers, and general public.
-Ensures information about collections, artists, and artworks are accurate and up-to-date on the VDB website.

-Creates website pages for artworks.
-Manages and organizes storage for physical media, VDB promotional materials, equipment, and general office supplies.
-Oversees facilities needs regarding the VDB office and storage spaces.
-Oversight of the maintenance and repair schedule and the acquisition and installation of new equipment. -Performs basic maintenance and repairs to equipment. Planning acquisition of new equipment.
-Responsible for recruiting, training, scheduling, and supervision of student workers.
-Manages paper archives related to the video art collection
-Contributes to project planning and the development of policies and procedures for the VDB, as needed.
-Works closely and independently with SAIC faculty and students to support their research and teaching needs.
-Represents VDB in the external media arts and special collections communities, maintains strong working relationships with colleagues at other specialized resource centers within and outside of the School of Art Institute.
-Other responsibilities, projects, and tasks as assigned.

Education and Qualifications

-ALA-accredited graduate degree in Library and/or Information Science or a related field with substantial relevant experience working with media archives

-Four plus years experience with and knowledge of best practices and (technologies or systems) for digitization, preservation, and reformatting workflows related to media collections.

-Commitment to the educational mission of the School and demonstrated knowledge of the principles of accessibility, diversity, and inclusion; the ability to work well with diverse populations; and demonstrated level of cultural competence

-Deep and demonstrable knowledge of preservation theory and practices for all video formats

-Knowledge of basic metadata and cataloging schema for moving image/video collections

-Demonstrated knowledge in the identifying, handling, and inspecting video in all formats –

Experience with digital video editing, file transcoding, and preparing video files for exhibition and screening environments.

-Experience with maintaining and managing legacy equipment and related supplies.

-Knowledge of contemporary art practices, especially time-based media work

-Excellent organization, communication, and presentation skills

-Proficiency in using standard office software, web services, and networked environments

-Supervisory experience

-Degree(s) and/or work experience in an art or design-related field

-Familiarity with video tape restoration practices including cleaning and baking strategies

-Experience with Filemaker Pro, Adobe Suite, and command line tools such as ffmpeg and mediainfo.

-Experience with multiple types of digital storage including LTO (Linear Tape Open) and RAID storage.

 -Experience with editing Drupal websites

For more information and to apply:

https://recruiting2.ultipro.com/ART1010AICH/JobBoard/d263cd2b-c4ef-4e10-8876-a2896406a573/OpportunityDetail?opportunityid=129b6399-8fd7-44c8-8c59-809e2ccb6854

Deadline to apply: September 20, 2026

 Executive Director, Illinois State Historical Society, Springfield

Job Opening: Executive Director, Illinois State Historical Society

UPDATED 8/9/2026

Full-time

Salary: Starting salary of $82,500 annually, with an additional stipend for the purchase of health insurance.

The Illinois State Historical Society (ISHS), founded in 1899, is seeking an executive director to implement its mission of promoting Illinois history and to run its day-to-day operations. This is a full-time position based in Springfield, Illinois.

The mission of the ISHS is to foster awareness, understanding, research, preservation, and recognition of history in Illinois. The ISHS actively promotes and advocates for the study of Illinois history through its 118-year-old quarterly journal, its web site, historical markers program, educational activities and programs, outreach, and support of local historical societies and allied organizations.

The ISHS is a not-for-profit organization and is not a state agency. It depends solely on membership dues, gifts, bequests, and foundation grants for support. For more information on the organizational profile of the ISHS, please visit: 

https://docs.google.com/document/d/1mn3UkzpHO4lZLl179YtEB26jEvaHDAt-/edit?usp=sharing&ouid=115311091081525268368&rtpof=true&sd=true

General Duties:

Reporting to the president and the board of directors and working with ISHS board members, the executive director leads planning and implementation of the Society’s annual and long-term objectives; spearheads fundraising and organizational development; prepares and monitors theISHS ’s budget; supervises, monitors and evaluates all full- and part-time staff (currently 2 staff);and presents ISHS programs to membership and the general public. Job responsibilities of the executive director are described in Article IV of the ISHS Bylaws and this job description reflects those responsibilities.

Specific Duties:

External Duties:

1. With guidance from the Executive Board, Board of Directors and Advisory Board, plans,develops, and manages all Society programs, including education and outreach through thesociety’s website, the historical markers program, awards programs and the Journal of the Illinois State Historical Society.

2. Coordinates fund raising activities of the Society, in cooperation with the ISHS Board, and participates in all stages of fund-raising activities, including working with the board on donor identification and solicitation, serving as primary liaison to donors and other potential benefactors, and creating and implementing strategies, goals, prospect research, and an overall development strategy. In partnership with the Board of Directors, the Executive Director will be responsible for establishing achievable and measurable fundraising goals.

3. Works closely with the Executive Board, Board of Directors, Advisory Board, committees and volunteers to ensure Society objectives are met.

4. Leads communication efforts, including defining key messages, setting the editorial calendar, and serving as the organization’s key spokesperson to the public and stakeholders. Assists with the Society’s social media presence, including the Society’s website. Develops and distributes promotional materials related to the Society’s programs.

5. Assists the board and president in maintaining positive, productive relationships with related agencies, constituency groups, and vendors.

6. Performs other duties as assigned.

Internal Duties

1. Works with the Board of Directors, and the ISHS President and ISHS Treasurer to develop, mplement, administer and monitor the ISHS ’s finances and annual budget.

2. Is responsible for the general oversight of staff, including approving time off, assigning tasks and other duties.

3. Directs, guides, and evaluates staff and volunteer activities related to fulfillment of the Society’s programs and grant funded deliverables.

4. Manages ISHS membership and board meetings, arranges and administers board and committee meetings in person and virtually.

5. Serves as principal liaison with University of Illinois Press regarding all aspects of membership development, maintenance and renewals as well as marketing and promotion.

6. Writes grant applications and other materials related to financial support of the Society’s programs and projects

Requirements:

Requires a master’s degree in communications, history or a humanities related field, or seven years of relevant professional experience. Previous experience in fundraising or serving on a team responsible for fundraising also required. Knowledge of Illinois history and government a plus.

Benefits: Retirement, paid holidays, vacation days, sick time.

Work location: Springfield, Illinois with some travel within the state.

For more information and to apply, please submit:

-Cover letter outlining your interest in the position and your qualifications.

-Resume

-The names, titles and contact information of three references

Applications will be reviewed on a first-come, first-serve basis until a candidate has been hired. Applications may be submitted by regular mail service or by e-mail. Acknowledgement of receipt of an application will be sent to an applicant when the application is submitted.

Please submit the application to:

David Joens, Interim Director

Illinois State Historical Society

411 E. Monroe

P. O. Box 1800

Springfield, IL 62705

clerical@historyillinois.org

Processing Archivist, Wheaton College Archives & Special Collections, Wheaton IL

Full time; salary range $55,000-60,000. FLSA Status - Exempt

The Wheaton Library and Archives seeks a skilled, collaborative, innovative, and enthusiastic professional for a Processing Archivist position. This role is critical to the Archives & Special Collections’ mission to collect, preserve, and make accessible Wheaton College’s institutional archives and special collections, ensuring long-term access, organization, and stewardship of materials and discoverability for diverse users. The Processing Archivist works collegially and collaboratively within the Archives & Special Collections to ensure excellence and integrity in its collections, services, and programs, and across the Library to promote its mission and values. In partnership with colleagues, the Processing Archivist will plan and manage large and small-scale processing projects, accession new materials, supervise student workers, coordinate with donors, and ensure timely access to archival materials accessioned by Wheaton’s archival repositories. The Processing Archivist will receive all necessary training as well as ongoing mentoring and professional development support.

Under the general supervision of the Head Archivist, the successful candidate will:
• Arrange, rehouse, and preserve archival records, working across diverse physical and digital formats, in accordance with nationally accepted archival principles, standards, and best practices.
• Describe archival collections according to nationally accepted archival standards, generating EAD-encoded finding aids in the repository's collections management database, ArchivesSpace, and creating records in MARC format to upload to the Library's online public access catalog.
• Appraise and accession new collection materials, exercising professional judgement to ascertain the ongoing research value of new collections while faithfully and independently representing administrative, legal, and descriptive information about new materials in ArchivesSpace.
• Contribute to management and control activities, including collections assessment, stacks and equipment maintenance, space planning, and archival supplies monitoring.
• Serve on cross-department initiatives, including digital exhibits and preservation activities, contributing to preservation and reformatting activities.
• Participate in unit-wide meetings, decision-making, and planning activities.
• Supervise, train, and manage archival student workers.
• Provide Manuscripts Reading Room desk coverage on occasion, and support reference and research services as needed.
-This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned.

Required Qualifications
• Master’s degree in library and information science from an ALA-accredited program in hand or in progress, or equivalent combination of advanced degree in a relevant discipline (Museum Studies, Public History, History) and related experience.
• 1-3 years of experience in a library, archives, or museum setting, working with diverse collections and users.
• Ability to build productive working relationships and collaborate effectively across teams and with external partners.
• Capacity to work autonomously, exercise professional judgement, and make independent decisions within the scope of assignments.
• Ability to prioritize work, manage multiple tasks, and complete projects in a timely manner.
• Experience using Microsoft Office suite and comfortable learning new systems and platforms, and applications.
• Superior written and verbal communication and interpersonal skills.
• Committed to diversity, growth, and dynamic environments; desire to grow in professional role and develop further expertise.

Preferred Qualifications
• Demonstrated experience appraising, arranging, describing, and preserving format-diverse archival collections of varying size and complexity in a professional setting.
• Understanding of tools, platforms, and software used to manage, preserve, and provide access to physical and digital archival records, such as ArchivesSpace and Preservica.
• Demonstrated knowledge of, or recent coursework in metadata standards, particularly Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD), AACR2, RDA, and LCSH.
• Subject familiarity with one or more of the collecting foci of the Archives & Special Collections is preferred, particularly the history of evangelical Christianity in the United States.

Faith Requirements
• Affirmation of the Wheaton College Statement of Faith as a faithful expression of one’s own theological convictions
• Affirmation of the biblical standards for Christian character and God-honoring behavior described throughout the Wheaton College Community Covenant, and promise to adhere to them in personal practice
• Support of the Wheaton College Christ-Centered Diversity Commitment, the Gender Equity Vision Statement, and the College’s Convictions on Human Sexuality. These commitments can be found on the Wheaton College website.
Physical Requirements - The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, climb ladders, work with dusty materials, bend or lift up to 40 pounds.

For more information and to apply: https://shorturl.at/TOj4q Please submit both a cover letter and resume as part of your application. Applications that do not include both documents may not be considered. Deadline to apply: 9/30/2026

Archives Associate, International Fellowship of Christians & Jews, Chicago Loop

Full time (hybrid); salary range $55,00-65,000. Hybrid schedule: 3 days in the office, 2 days at home.

This is an opportunity to make an impact in a global nonprofit with collaborative team members, professional growth opportunities and mission focused work. The Archives Associate will process and archive assets and materials of the Archives’ collection. Working directly with the Sr. Manager of Archives and the Archivist, this position will be responsible for processing and preserving the digital asset library and archival material that supports the outreach and fundraising efforts to advance the organization’s mission and objectives. The role also supports the Archives’ mission of capturing evidence of the organization, its business practices, historical and cultural purposes, as well as copyright registrations.

ESSENTIAL JOB RESPONSIBILITIES INCLUDE:
Manage and Preserve Digital Archival Assets
- Follow established archival strategy and best practices for digital materials.
- Process, catalog, and preserve digital assets including photos, videos, digital documents, artifacts, publications, donor premiums, donor proposals, stewardship pieces, and departmental reports.
- Enter assets into the organization’s digital asset management software (D.A.M.) using established metadata strategy.

Process, Catalog, and Preserve Physical Archival Materials
- Follow established archival strategy and best practices for physical materials.
- Process and catalog archival items accurately and consistently.
- Preserve physical materials including photos, videotapes, papers, artifacts, publications, donor premiums, donor proposals, stewardship pieces, and departmental reports.
- Maintain organization and accessibility of physical archival collections.

Track and Document Asset Usage
- Record usage of raw assets and published content across platforms and publications.
- Maintain accurate usage records to support archival reference and content management.

Support Intellectual Property Protection
- Strengthen protection of the organization’s intellectual property.
- Assist with formal submission of copyrighted materials to the U.S. Copyright Office.
- Perform related duties that support copyright registration and protection efforts.

Provide Archival Reference and Retrieval Support
- Assist with fulfilling reference requests from staff and vendors.
- Locate and provide assets and content from archival databases and digital asset management software (D.A.M.).
- Support fundraising, outreach, and educational objectives through timely access to archival materials.

Develop and Maintain Standard Operating Procedures
- Develop, create, and manage standard operating procedures.
- Promote consistency and efficiency in archival operations through clear process documentation

TECHNICAL AND INDIVIDUAL SKILLS:
- Knowledge of archival and librarianship best practices
- Knowledge and experience with cataloging, including metadata standards and best practices
- Experience with data entry and processing or content management systems and functions
- Familiar with video and graphic file formats
- Intermediate level proficiency in Microsoft Office applications (Word, Excel, Outlook, SharePoint, Teams)
- Experience with basic office tasks such as typing, filing and scanning
- Strong organizational skills that reflect an ability to manage projects and prioritize work.
- Experience with basic office tasks such as typing, filing and scanning
- Highly organized with the ability to simultaneously manage multiple projects with competing deadlines
- Demonstrated ability for accuracy and attention to detail, and analytical thinking
- Must be self-motivated and proactive with the ability to work independently with minimal direction
- Strong ability to work collaboratively with a diverse team of end users
- Requires the ability to work effectively and maintain concentration while performing repetitive tasks

REQUIREMENTS:

- Bachelors’ degree in Library Science or equivalent experience in library studies, archives, digital asset management or a related discipline, with a minimum of 1 years’ experience.

-A Masters’ degree in Library Science is preferred with a minimum of 1 years' experience.

-Additional experience in data processing or content management systems as well as with metadata standards and best practices is required.

-Professional office experience, strong organizational skills, and attention to detail.

For more information and to apply,

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=fcf0a7c0-69d2-4caf-8504-f6e7c12f7aa0&ccId=19000101_000001&jobId=555073&lang=en_US
Details on benefits are available on the official job posting link.