Jobs

Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please send the job title and description, hiring manager information, application deadline, and the official link to the job announcement to info@chicagoarchivists.org with the subject line “Job Posting for CAA website.” Employers please note: postings will be removed 30 days after the original posting date.

Interested applicants should check the individual employers websites for details and deadlines. CAA does not assume responsibility for maintaining a current list of job openings.

Other sources for jobs in Chicago and beyond:

NEW! Midwest Archives Conference Career Planner Web Forum 

Archives Gig
Society of American Archivists Online Career Center
That Elusive Archives Job Blog

  • 13 Sep 2017 5:15 PM | Janet Olson (Administrator)

     The Leather Archives & Museum in Chicago, IL is currently seeking an Executive Director. The LA&M is a non-profit institution dedicated to the collection and preservation of material related to Leather, BDSM, kink, fetish and related communities. Applications are being accepted until September 30th!

    Full job description and qualifications: http://leatherarchives.org/hiring.html

  • 08 Sep 2017 11:38 AM | Janet Olson (Administrator)

    Position Summary:  Contribute to the planning, implementation, and communication of the activities of the Sterling Morton Library including selection, arrangement, description, reference, and outreach.  Facilitate the production, organization and curation of a growing collection of digital resources serving visitors, staff, and the education and scientific communities. Initiate interactions with and education of a variety of Library audiences, including staff and the general public.  Responsible for leading the acquisition, organization, cataloging, processing, care and accessibility of archival collections, as well as maintenance of the Arboretum’s institutional archives.  This position is funded in whole or in part by grant or other restricted funding and is expected to conclude by October 2019.

    Essential Functions:

    • Maintain the archival collections, including preparing retention schedules, accessioning, deaccessioning, inventorying, processing, cataloging and creation of finding aids.
    • Facilitate initiatives related to digitization, access, and other metadata-dependent efforts to capture, describe, manage, preserve and share the collections of the Sterling Morton Library.
    • Engage with a variety of audiences (staff, subject matter specialists, and the general public) to understand their library- and archive-related information needs; work with Library staff to evaluate and deploy solutions that meet those needs.
    • Research, evaluate, and offer recommendations to Arboretum staff on best practices regarding document management / retention and assist with acquiring and organizing these materials for research, design, and preservation purposes.
    • Serve as liaison to the Coordinator of Adult Learning Programs and instructors within the Arboretum’s Education Program to select, facilitate, and promote the use of the collection.
    • Respond to reference inquiries from Arboretum staff, visitors, and the general public and respond to internal and external interlibrary loan requests
    • Post new content on the library’s pages of the Arboretum’s website and intranet related to resources, programs and other library subject matter.
    • Coordinate, train, and supervise volunteers and interns working with collections.
    • Other duties as assigned.


    Qualifications:  ALA accredited Master’s degree in Library Science required. 1+ years experience preferred.  Experience with archival practice preferably with a focus on processing.  Knowledge of digital asset management including the ingest, organization, storage, and retrieval of digital collections required.  Knowledge of archives principles and practices in both digital and analog formats required.  Knowledge of current and emerging metadata and cataloging standards and relevant controlled vocabularies required.  Proficiency with Microsoft Office and Google applications strongly preferred.

    Success Factors:  Strong organizational and communications skills and the ability to facilitate and initiate collaboration.  Ability to multi-task and prioritize.  Ability to communicate effectively with diverse library users, staff and patrons.  Public service oriented individual who is able to interact with interest, tact, patience and engagement.  Ability to work flexibly and creatively in a changing environment. Interest and knowledge of trees, horticulture, or natural history.

    Physical Demands and Work Environment:The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

    • Physical Demands: Requires some physical activity: limited lifting and carrying (up to 20 lbs.), climbing a step ladder.
    • Work Environment: Work is primarily performed indoors in an office setting.
    • Equipment: General office equipment, digital camera, scanner, step ladder.

    For full consideration, please include resume and cover letter with application.     

    https://careers.hireology.com/themortonarboretum/144084/description

  • 08 Sep 2017 11:35 AM | Janet Olson (Administrator)

    Practicum OR Internship (unpaid) in Archives and Digital Libraries at the Center for Black Music Research

    Description:

    The Center for Black Music Research at Columbia College seeks an interested student to work with the Archivist and Digital Librarian as a practicum or internship. You will help process collections (print-based, photographs, musical scores, audio-visual materials) and make them available for use. Work includes creating social media/blog entries for selected materials or collections. May undertake digital library projects around access and workflows, user-centered design and metrics, and digitization initiatives. 

    To apply or inquire:

    CONTACT Laurie Lee Moses, Archivist and Digital Librarian to apply or ask questions. lmoses@colum.edu

    Applications are accepted for Fall and Spring semesters, and January term.

    For more details: https://blogs.colum.edu/cbmr/2017/09/07/internship-unpaid-or-practicum/

     

  • 06 Sep 2017 11:05 AM | Janet Olson (Administrator)

    Professional Librarian Vacancy (Archival Processing Unit of Distinctive Collections)

    Northwestern University Libraries seek a Digital Archivist to coordinate the accessioning, arrangement, and description of born-digital archival collection materials, including websites, in the Archival Processing unit, part of the Libraries’ Distinctive Collections workgroup. Along with Archival Processing, Distinctive Collections encompasses the Northwestern University Archives, Charles Deering McCormick Library of Special Collections, Melville J. Herskovits Library of African Studies, Art Library, Music Library, and Transportation Library. Core responsibilities include collaborating with Distinctive Collections staff to acquire, appraise, describe, preserve, and provide access to born-digital records and resources. The Digital Archivist also works with the Head of Archival Processing and other colleagues to plan and execute workflows for the incorporation of born-digital and hybrid collections into the Libraries’ archival collection management system. He/she will also supervise the activities of interns and work study students. This position collaborates with the Head of Archival Processing in the planning and implementation of unit priorities.

     For complete job description and application instructions, see  http://www.library.northwestern.edu/about/library-jobs/staff-jobs/job-detail.html#135

  • 24 Aug 2017 4:57 PM | Janet Olson (Administrator)

    TITLE:                      Midwest Dance and Theater Collections Intern

    DEPARTMENT:      Department of Maps and Modern Manuscripts

    SUMMARY:  This 14 week internship is funded by a private donor. Working in the Department of Maps and Modern Manuscripts under the supervision of Newberry archivists, the Midwest Dance and Theater Collections Intern will participate in preserving, arranging, re-housing, and describing Chicago dance and theater archives and manuscript collections. 

    RESPONSIBILITIES:

    Under the supervision of Newberry archivists, the intern will participate in the following archival activities:

    1.      Arrange and re-house materials in Chicago dance and theater collections according to archival practice.

    2.      Apply appropriate preservation treatments to collection materials.  Treatments include, but are not limited to, surface cleaning, flattening, removal of fasteners, and photocopying.

    3.      Prepare detailed descriptive inventories for collections in a format compatible with the archival professional standard, Encoded Archival Description (EAD).

    4.      Participate in identifying analog audio-visual formats in the collections, preparing them for digitization, and creating metadata.

     QUALIFICATIONS:  Graduate student in a master’s program in library and information sciences and/or public history with coursework in archival processing required.  Effective oral and written communication skills, experience working with primary sources, ability to work independently and in group settings, ability to shelve and lift archival boxes, and familiarity with computer applications required.  Academic focus on dance and theater history of Chicago and the Midwest preferred.  This position is ideal for an individual intending to work with primary sources as part of an academic career, or exploring the possibilities of archival work.

    SCHEDULE:            140 hours (typically 10 hours/per week for 14 weeks).

    DATES:                     Fall semester, with start date around Oct. 1.

    SALARY:                  $12 per hour.

    Please email cover letter and resume to the Director of Human Resources

    at raybornj@newberry.org

    Please visit our Web site at www. Newberry.org

    THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER

  • 24 Aug 2017 4:50 PM | Janet Olson (Administrator)

    TITLE:                       Road Map and Travel Ephemera Processing Assistant (45 weeks)

    DEPARTMENT:        Department of Maps and Modern Manuscripts

    SUMMARY:  Part-time position (21 hours per week) funded by the Gladys Krieble Delmas Foundation. Reporting to the Modern Manuscripts Processing Archivist, the processing assistant will apply archival methods to the arrangement and description of the library’s general travel ephemera collection (150 linear ft., 120 record cartons) dating mainly from the era of automobile travel (1900 to the present). Initial work will focus on Illinois and other Midwestern states, and proceed to other regions as time permits. The collection contains a variety of formats and types of material, and will require careful determination of sorting and grouping categories, and of levels of description. This is a pilot project that will result in guidelines for applying archival description to the library’s extensive collections of corporate road map archives, and road map and travel ephemera collections assembled by private collectors.

    RESPONSIBILITIES:

    • 1.      Sort materials geographically using established protocols.
    • 2.      Rehouse contents in archival folders and boxes.
    • 3.      Label folders and boxes according to Newberry archival practice.
    • 4.      Prepare container lists in a Word format compatible with the archival professional standard, Encoded Archival Description (EAD).
    • 5.      Create an EAD inventory.
    • 6.      Maintain a log noting condition issues and preservation needs.
    • 7.      As time permits, assist in the work of the cross-departmental road maps and travel ephemera team, including surveying unprocessed collections, drafting processing guidelines, and preparing a larger grant proposal to be submitted in the summer of 2018.

    QUALIFICATIONS: Bachelor’s degree required. Graduate student in a master’s program in library and information sciences with coursework in archival processing and/or public history preferred.  Effective oral and written communication skills, experience working with primary sources, ability to work independently and in group settings, ability to shelve and lift 40 lb. archival boxes, and familiarity with computer applications required. Geographical interest and expertise preferred. This position is ideal for an individual intending to work with primary sources as part of an academic career, or exploring the possibilities of archival or cartographic work.

    SCHEDULE:              21 hours per week, Tuesday-Friday

    DATES:                      October 1, 2017-August 9, 2018

    SALARY:                   $15 per hour

    Please send cover letter and resume to:

    Judy Rayborn (raybornj@newberry.org)

    Newberry Library

    60 West Walton Street

    Chicago, Illinois 60610

    Please visit our Web site at www. Newberry.org

    THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER

     

  • 15 Aug 2017 8:50 AM | Janet Olson (Administrator)

    This position is expected to last for two years

    BASIC FUNCTION:   The Special Projects Archivist is responsible for providing physical and intellectual control to the Tigerman McCurry Archive through basic processing activities such as appraisal, arrangement and the creation of detailed EAD finding aids.

    Duties and responsibilities may include:

    • ·         Survey, arrange, process, and provide physical preservation and intellectual access to Tigerman McCurry Archive.
    • ·         Encode new finding aids in EAD.
    • ·         Assist in the establishment, organization, creation, and application of metadata for new and existing collections.
    • ·         Digitize collection items when appropriate.
    • ·         Assist the Archivist as needed.

    Competencies:

    • ·         Ability to maintain an atmosphere conducive to job productivity and satisfaction where team goals are aligned to meet departmental and institutional objectives.
    • ·         Ability to establish efficient, realistic work plans that clearly convey the mission and philosophy of the Archives; set priorities; communicate, share, evaluate and measure plans.
    • ·         Ability to exercise creativity and evaluate results.

     Qualifications

    • ·         Master’s in Library and Information Science (MLIS) or equivalent degree required. Must include minimum of 6 semester credits of formal academic training in archival practice.  Must demonstrate proficiency in archival procedures and understanding of archival principals.
    • ·         A minimum of 1 year professional archival experience, preferably with a focus on processing.
    • ·         Accuracy, neatness, reliability, and attention to detail are essential. Must show history of ability to initiate and conclude projects and to work independently.
    • ·         Knowledge of Microsoft Word and Encoded Archival Description (EAD).
    • ·         Able to lift 40 pounds; tolerance to dust and molds.
    • ·         Strong written, oral, and interpersonal skills.
    • ·         Capacity for analytical, detailed work.

    For fullest consideration please apply online at: https://hrweb.artic.edu/recruit/applyjob.html Search for "Archivist" JOB ID #9856

    The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.

     

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