Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please fill out this form. Before submission, please read CAA's Statement on Salary Transparency in Job Postings

Please note: postings will be removed 30 days after the original posting date if no deadline date was included. 

Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

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Archives Gig

Society of American Archivists Online Career Center

  • 16 Jan 2023 9:36 AM | Janet Olson (Administrator)

    The Claretian Missionaries Archives USA-Canada seeks to hire a paid part-time archives intern. This position requires being on-site at our downtown Chicago location, 205 W. Monroe Street.

    Salary: $18.00/hour

    Hours /Term: 20 hours/week; one year with the possibility of being extended based on the needs of the organization

    The Claretian Missionaries Archives is the official repository of all materials which pertain to the origin, history, and development, and mission of the Sons of the Immaculate Heart of Mary of the United States and Canada. The Claretian Missionaries Archives is also one of the largest collections of Catholic Latino materials in the United States.

    Duties and Responsibilities:
    • Assist in developing strategies to inventory collections consisting of various formats
    • Process archival records according to current best practices
    • Utilize appropriate controlled vocabularies to create metadata for digital files
    • Perform other duties as assigned by the archivists

    Qualifications & Requirements:
    • Currently enrolled in an MLIS program
    • Knowledge of data content standards such as DACS, EAD, & RDA
    • Knowledge of controlled vocabularies such as AAT, TGN, LCSH
    • Strong organizational skills and attention to detail
    • Excellent interpersonal communication skills and the ability to work independently or with a team

    For consideration, send cover letter and resume via email to:

    Deadline to apply: Until Filled

  • 11 Jan 2023 10:36 AM | Janet Olson (Administrator)

    Part-time: 19 hrs/week for approximately 450 hours (approximately 6 months). Hours must be complete M-F between 7:30 and 5:30

    Salary: $19/hour

    Job Description:

    The Project Archivist (PA) will work with the Chicago History Museum archivist to process approximately 76 linear feet of unprocessed materials from the African American Patrolmen’s League (AAPL) collection, a police union in Chicago that advocated for reforming police conduct and improving community relations from its founding in 1968 through the 1970s. The PA will learn how archival collections are acquired, processed, and documented by the Museum; consult and understand custodial documentation typical to libraries and museums; and implement proper archival collection, housing, and preservation techniques. This is a temporary position without the possibility of renewal.


    Processing the materials in the unprocessed portion of the AAPL collection, including the assessment, arrangement, description, re-housing, transport, storage, and disposal or return of archival materials.
    Update and enhance the AAPL EAD-encoded finding aid and catalog record content.
    Research context for collection materials.
    Work with the archivist to investigate and resolve outstanding questions about copyright within the collection.
    Identify candidates for digitization and facilitate digitization of selected materials within the collection based on copyright resolution.
    Maintain collection records related to all materials processed as part of the backlog processing initiative.
    Participate in larger team meetings related to the processing project and collections department operations, including exhibition development for a planned future exhibition based on these materials.
    Create and/or update electronic inventories for tracking processing status.
    Prepare progress reports.
    Lift, carry, and otherwise move and position objects weighing up to 40 lbs.
    Participate in creating blog posts and other activities to promote the discoverability of the collection.
    Perform other related duties as assigned.

    Reports to: Senior Archivist


    Current enrollment in or completion of MLIS or comparable graduate program preferred; in lieu of graduate program, comparable relevant experience and exposure to archival work will be considered.

    Completion of introductory archival coursework or comparable relevant training and experience.
    6 to 12 months experience working with archival collections, including handling, processing, and/or cataloging or inventorying preferred.
    Familiarity with primary source documents.
    Demonstrated interest in African American history and culture
    Commitment to diversity and inclusion.
    Strong research and organizational skills
    Excellent written communication skills and solid interpersonal skills.
    Detail-oriented with strong analytical and problem-solving skills
    Ability to follow verbal instructions and complex written procedures
    Able to work independently and as part of a team
    Ability to work on site at the Museum
    Ability to lift, carry, or otherwise move and position objects weighing up to 40 pounds
    Ability to ascend and descend ladders and lifts
    Some experience with relevant technologies, standards, and practices in creating finding aids, including DACS, EAD, and the use of XML editors or other software to create and publish EAD finding aids preferred.
    Commitment to the mission, values, and programs of the Chicago History Museum

    All offers of employment, internship agreements, and volunteer arrangements are contingent upon providing proof of vaccination. Individuals seeking an exemption for medical or religious reasons will have the ability to submit request to the Senior Director of Human Resources for review.

    Deadline to apply: January 31, 2023

    For more information and to apply:

  • 20 Dec 2022 6:34 PM | Janet Olson (Administrator)

    Internship (paid $18/hour or for academic credit)

    Job Description:

    The NAR Library and Archives is seeking a student currently pursuing a graduate-level Library or Information Science degree interested in gaining real-world experience and enhancing professional development in a career in Library Sciences. This externship experience will provide an opportunity to work in the world’s largest real estate library and assist with archival processing, arrangement, and description of both analog and digital materials in NAR’s archival collection focused on the history of the organization and the history of real estate more broadly, as well as an opportunity to assist with general reference and outreach support. This role is in NAR’s Chicago office and requires on-site work.


    o Currently enrolled in a degree-seeking graduate program in Library and/or Information Science.
    o Knowledge, work experience, or coursework in archival processing, reference and outreach, and an interest in business archives.
    o Familiarity with archival standards (DACS) preferred
    o Experience with library management systems
    o Strong organizational skills that reflect an ability to manage projects and prioritize work.
    § Excellent attention to detail and ability to focus on repetitive tasks for an extended period.
    § Collaborative, yet able to work independently with initial guidance. Motivated by improved outcomes and results.
    § Professional-level written and verbal communication skills.
    § Positive attitude.
    § Current computer skills, including knowledge of Microsoft Office.

    Education: Current MLS/MIS/MLIS Student

    To apply:  Please email Heather McGowan at

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