Learn about job and internship opportunities in the Chicago area.

CAA will add postings for local opportunities as we learn about them. To submit an employment opportunity please fill out this form. Before submission, please read CAA's Statement on Salary Transparency in Job Postings

Please note: postings will be removed 30 days after the original posting date if no deadline date was included. 

Interested applicants should check the individual employers' websites for details and deadlines. CAA does not assume responsibility for maintaining a complete list of job openings or for the content of listings.

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Society of American Archivists Online Career Center

  • 10 May 2024 9:38 AM | Janet Olson (Administrator)

    Summer internship opportunity

    Minimum four weeks, flexible hours

    Paid or for academic credit (Compensation: Stipend of up to $500 depending on experience)

    Location:  945 W George St, Chicago, IL 60657

    The Organization

    Housing Opportunities & Maintenance for the Elderly (H.O.M.E.) is a one-of-a-kind Chicago organization that seeks to foster joy, connection and independence for Chicago’s low-income seniors. H.O.M.E. is a bright spot for all who know it. Founded in 1982, H.O.M.E. has helped thousands of low-income seniors in Chicago maintain their independence by providing a home upkeep and repair service, shopping bus, moving program, and three affordable apartment buildings where seniors can live comfortably in an intergenerational environment. H.O.M.E. is characterized by a warm and caring culture.

    Position Description:

    H.O.M.E. is seeking up to two individuals in undergraduate or graduate programs who wish to learn and gain professional experience in fields related to archival science. This is ideal for students with an interest in Chicago history, photography, and social justice movements. H.O.M.E. has hundreds of high-quality photographs that document the rarely recorded homes and lives of Chicago’s low-income seniors since 1982. H.O.M.E.’s materials also include photos and documents related to its founding and the unique intergenerational affordable residences it developed: the Pat Crowley House and the Nathalie Salmon House. The goal is to prepare and classify the materials for submission to a new H.O.M.E. archive at the Harold Washington Library before the close of 2024.

    Tasks and Responsibilities:
    •Arrangement and Description: Assist with processing H.O.M.E. collections, arranging photographic collections, and creating indexes.
    •Records Management: Assist with evaluating which photos and records to keep in house and which documents to transfer to the archive.
    •Publications: Assist in the creation of a variety of print or digital projects, including social media initiatives and website content.

    1. Excellent organizational skills.
    2. Experience working in archives, libraries, or records management.
    3. Strong knowledge of archival principles, practices, and standards.
    4. Basic knowledge of Excel spread sheets and data entry skills.
    5. A passion for the mission and vision of H.O.M.E., including respect and care for low-income seniors and building diverse and inclusive communities in Chicago..

    To apply: Please send a resume along with a cover letter with the reason that you are applying and your archival experience to Gail Schechter, Executive Director, at

     Deadline: June 7, 2024

  • 07 May 2024 4:16 PM | Janet Olson (Administrator)

    Full time: salary range $52,000-63,000

    Job description:

    The Walter P. Reuther Library of Wayne State University seeks applicants for the position of University Archivist (Archivist I/II). Reporting to the Reuther Library Director, the successful candidate will develop and maintain the collections of the University Archives and provide leadership and vision in archival administration and the use of University records. The position is a full-time, regular, 12-month, benefits-eligible appointment as Academic Staff, and an AAUP-AFT represented position on Employment Security System (ESS) track with eligibility for promotion. Benefits include medical, dental, vision, employee/dependent life and long-term disability insurance, retirement savings plans, tuition assistance, wellness program, and generous paid time off. This is a majority in-person position based at the Walter P. Reuther Library


    • Identify, select, and acquire WSU archival collections, faculty papers, and institutional records, in digital and physical formats
    • Arrange and describe University collections using ArchivesSpace
    • Proactively collaborate with University units to advance the management of university records, and advise on records retention scheduling, preservation, and transfer
    • Supervise student and intern work in support of University Archives projects
    • Provide reference services and serve as primary contact for inquiries regarding University history
    • Collaborate with Reuther archivists, including field, reference, and outreach archivists to coordinate promotion and access of University collections, and develop resources to support research
    • Collaborate with collections and digital archivists, and born-digital collections
    • Work with Director, Field Archivist, and WSU Development officers in grant seeking and to determine priorities for donor relations, collecting, and processing  
    • Participate in shared decision-making for Library planning, resource management, and program and policy development
    • Represent the Library through active participation in professional associations and University committees
    • Participate in Reading Room services
    • Meet the physical demands of the position, e.g. lift heavy storage boxes (40lbs), climb stair ladders, work in a sedentary position for long durations.
    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
    • Perform other duties as assigned by the Director


    - Master's degree from an accredited institution in library/information science, archival administration, or a related field with graduate study in archival theory and methods and/or experience leading to demonstrated proficiency with the methods and theories of archival administration
    - Two years of experience with archives or special collections
    - Demonstrated experience collecting and processing physical and born-digital content
    - Experience using archival collection management software such as ArchivesSpace
    - Excellent interpersonal, organizational, written, and oral communication skills
    - Demonstrated ability to collaborate and work effectively within and across organizational boundaries in a diverse organization and with a wide variety of users
    - Demonstrated ability to work independently to manage projects and initiatives and set priorities
    - Demonstrated commitment to advancing professional knowledge through formal training, continuing education, or professional certification
    - Ability and motivation to meet expectations for promotion and ESS as part of the Reuther Library academic staff

    For more information and to apply:

  • 25 Apr 2024 9:46 AM | Janet Olson (Administrator)

    Public Services Coordinator, Library Special Collections, School of the Art Institute, Chicago

    Full time; salary $41,000

    Job Description:

    Under the general supervision of the Head of Library Special Collections + Digital Services—and in close collaboration with the Special Collections Manager—supports all areas of the front-line functions of the Flaxman Library’s Special Collections. Participates in and helps supervise the day-to-day operations in the Library’s Special Collections Reading Room, including all interactions with students, faculty, staff, researchers, and other visitors to the collections. Collaborates with the Library Special Collections + Digital Services team on aspects of collections management.

    Qualifications: Commitment to the educational mission of the School and demonstrated knowledge of the principles of accessibility, diversity, and inclusion; the ability to work well with diverse populations; and demonstrated level of cultural competence.

    • Bachelor’s degree in visual arts, design or related field required 
    • Minimum of 1 year of relevant work experience in a library, archive, museum, gallery, or other collection-based setting required
    • Supervisory and training experience a plus 
    • A very strong commitment to excellence in public service and the ability to work effectively in a collaborative and culturally diverse environment.
    • Knowledge of contemporary art practices based in artists’ books, archives, exhibitions, and/or publishing.
    • Understanding of basic principles of preservation and handling for works of art and archival materials.
    • Understanding of basic cataloging and metadata standards.
    • Excellent oral, written, and interpersonal communication skills.
    • Proficiency using standard office software, web services, and networked environments
    • Experience with utilizing Google Suite and MS Office a plus
    • Ability to work flexibly and collaboratively with colleagues, staff, faculty, and students fostering a collegial work environment that encourages innovation, curiosity, and inclusivity.

    More information and to apply:

    Deadline to apply: May 20, 2024

    Union Info: This position is part of a bargaining unit represented by AFSCME Council 31
  • 22 Apr 2024 11:39 AM | Janet Olson (Administrator)

    Full time; salary starting at $69,900

    Description and essential duties

    Under general supervision, the Special Collections Librarian (Librarian II) performs professional librarian duties and functions as a first assistant at the Vivian G. Harsh Research Collection of Afro-American History and Literature at the Chicago Public Library’s Carter G. Woodson Regional Branch as part of the Archives and Special Collections (ASC) Division.

    To provide CPL users with a dynamic research experience focused on the rich cultural and historical experiences of Black Americans in the region, the Special Collections Librarian will show a dedicated commitment to public service that includes but is not limited to performing reference in an archive setting, coordinating programs, archival description, and donor relations. Candidate has strong organizational skills, and exceptional written and verbal communication skills. Ability to work creatively, collegially, and effectively as part of a team or independently. Special Collections Librarian will also oversee duties related to collections management, digitization, monitoring of facilities for preservation issues, deaccessioning of materials, and community partnerships. Demonstrated proficiency with library and/or archives management systems such as ContentDM and Archives Space. Knowledge of EAD, DACS, MARC and other metadata standards. Familiarity with digital formats and issues related to born-digital content. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint, and other software. Maintain professional development through participation at local, state, or national level. Perform related duties as required.

    Minimum qualifications

    Graduation from an accredited American Library Association college or university with a Master's degree in Library Science or an approved foreign credential evaluation plus one year of professional library experience.

    Preference will be given to candidates possessing the following:

     ·         Master’s degree in: Archival Studies, or a Master’s degree in Public History, or a GLAM-related (Galleries, Libraries, Archives, Museums) Master’s degree.

    ·         Knowledge of EAD, DACS, and/or other metadata standards.

    ·         Work and/or volunteer experience working with African American collections/exhibits in a gallery, archives, and or library and/or museum setting.

    For more information and to apply:

    (This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AFSCME)

    Deadline to apply: May 19, 2024

  • 15 Mar 2024 4:36 PM | Janet Olson (Administrator)

    Associate Library Director, Access Services, Art Institute of Chicago

    Full time

    Salary range: $57,000-92,000

    Job description:

    Reporting to the Director and working closely with the Ryerson and Burnham Libraries team, the Associate Director, Access Services, is responsible for managing electronic resources for the library and providing a diverse group of patrons with reference, instruction, and interlibrary loan services in a fast-paced, public-service oriented environment. This role manages the Libraries’ Access Services staff, participates in collection development and curatorial department outreach, and manages offsite storage, including selecting material and managing the logistics of transportation. The position serves as an active member of the Library leadership team in the creation of reading room and circulation policies and procedures.


    At least two years of experience with electronic resources management and reference service is required. Library instruction experience strongly preferred
    - Knowledge of cataloging rules, standards, and tools; cataloging experience with electronic resources
    - A thorough understanding of issues related to electronic resources, including vendors, packages, aggregators, platforms, licensing, pricing models, and financial and statistical management
    - Excellent oral and written communication skills
    - Ability to work collaboratively with staff from all areas of the library and museum

    Education and experience:

    MLS from an ALA accredited program required. Educational background in Art History desirable. At least two years of supervisory experience

    For more information and to apply:

    Application deadline: 5/31/2024

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