Project Position (Part-time): Project Archivist - African American Patrolmen's League records, Chicago History Museum

11 Jan 2023 10:36 AM | Janet Olson (Administrator)

Part-time: 19 hrs/week for approximately 450 hours (approximately 6 months). Hours must be complete M-F between 7:30 and 5:30

Salary: $19/hour

Job Description:

The Project Archivist (PA) will work with the Chicago History Museum archivist to process approximately 76 linear feet of unprocessed materials from the African American Patrolmen’s League (AAPL) collection, a police union in Chicago that advocated for reforming police conduct and improving community relations from its founding in 1968 through the 1970s. The PA will learn how archival collections are acquired, processed, and documented by the Museum; consult and understand custodial documentation typical to libraries and museums; and implement proper archival collection, housing, and preservation techniques. This is a temporary position without the possibility of renewal.


Processing the materials in the unprocessed portion of the AAPL collection, including the assessment, arrangement, description, re-housing, transport, storage, and disposal or return of archival materials.
Update and enhance the AAPL EAD-encoded finding aid and catalog record content.
Research context for collection materials.
Work with the archivist to investigate and resolve outstanding questions about copyright within the collection.
Identify candidates for digitization and facilitate digitization of selected materials within the collection based on copyright resolution.
Maintain collection records related to all materials processed as part of the backlog processing initiative.
Participate in larger team meetings related to the processing project and collections department operations, including exhibition development for a planned future exhibition based on these materials.
Create and/or update electronic inventories for tracking processing status.
Prepare progress reports.
Lift, carry, and otherwise move and position objects weighing up to 40 lbs.
Participate in creating blog posts and other activities to promote the discoverability of the collection.
Perform other related duties as assigned.

Reports to: Senior Archivist


Current enrollment in or completion of MLIS or comparable graduate program preferred; in lieu of graduate program, comparable relevant experience and exposure to archival work will be considered.

Completion of introductory archival coursework or comparable relevant training and experience.
6 to 12 months experience working with archival collections, including handling, processing, and/or cataloging or inventorying preferred.
Familiarity with primary source documents.
Demonstrated interest in African American history and culture
Commitment to diversity and inclusion.
Strong research and organizational skills
Excellent written communication skills and solid interpersonal skills.
Detail-oriented with strong analytical and problem-solving skills
Ability to follow verbal instructions and complex written procedures
Able to work independently and as part of a team
Ability to work on site at the Museum
Ability to lift, carry, or otherwise move and position objects weighing up to 40 pounds
Ability to ascend and descend ladders and lifts
Some experience with relevant technologies, standards, and practices in creating finding aids, including DACS, EAD, and the use of XML editors or other software to create and publish EAD finding aids preferred.
Commitment to the mission, values, and programs of the Chicago History Museum

All offers of employment, internship agreements, and volunteer arrangements are contingent upon providing proof of vaccination. Individuals seeking an exemption for medical or religious reasons will have the ability to submit request to the Senior Director of Human Resources for review.

Deadline to apply: January 31, 2023

For more information and to apply:

Follow CAA on Twitter or Facebook

© Chicago Area Archivists

Powered by Wild Apricot Membership Software